How The Cloud Provides Law Practice Confidentiality
Law firm clients expect their attorneys to maintain confidentiality when processing, storing and transmitting data within cloud environments. Legal professionals can uphold these demands in a few easy ways.
Federal and industry regulations contain specific steps to secure information. Personally identifiable data must be protected with sophisticated security strategies like encryption and two-factor authentication. Using these tools together will help ensure that unauthorized users cannot access sensitive files.
Cloud providers are constantly improving their protection measures to meet safety and governance needs. At Afinety, we configure the cloud environment to mitigate law firm pain points and meet your confidentiality standards. Stay tuned with Afinety to learn more about how law firms can utilize the cloud.
Cloud solutions have largely disrupted and improved processes across nearly every industry. Many organizations have waited to migrate to these online platforms to ensure stability and invest appropriately. There are a number of options out there, which can make it hard to know where to start with your cloud evaluation journey. Let’s take a look at some of the top questions that law firms should ask when considering the cloud:
1. Are your legal specific applications supported in the cloud?
Attorneys rarely work in one place, making it necessary to access critical business resources online, from any location, on any device. However, legal specific software might be more complex to shift than other programs, especially if your IT partner is not an expert in law firms and their applications. Your firm’s applications must have the proper support, and users should be able to securely access all of the apps’ data.
Look into how well your software can integrate with the cloud, and how much it would cost to move these assets. There might even be some cloud-based tools available that work alongside your current systems. It will be important to ensure that apps in the cloud will receive appropriate updates and will continue to scale according to user needs.
2. What cloud features are available?
Cloud vendors are constantly stepping up to the plate to improve their offerings by providing more valuable features and security measures for business use. Legal practice leaders verify that the provider has flexible solutions that can be easily provisioned. This means that if there’s higher demand for a feature, it can be spun up right away. These types of plans also often involve pay-for-use models, meaning that organizations only pay for what they use at a given time, rather than a bulk contract.
When looking at the cloud, there are a few major features that should be required. Login portals, two-factor authentication, password protection, back-end improvements and enterprise management can be beneficial for law firm use, according to Above The Law contributor Jeff Bennion. The cloud vendor should regularly release patches and updates to handle evolving threats and improve functionality. Cloud platforms should also have features that improve productivity, enable collaboration and generally streamline operations. Employees can use this functionality to become more efficient and complete tasks.
“Legal professionals must take reasonable steps to minimize the risk to confidential information.”
3. Does the cloud meet ethics and security requirements?
Lawyers are under strict confidentiality agreements regarding client information, making it important to protect it effectively. Being able to access everything associated with a case from one location would be invaluable for law firms, but only if it can comply with industry and federal regulations. Above The Law contributor Bob Ambrogi noted that legal professionals must take reasonable steps to minimize the risk to confidential information, including access control, encryption, data backup and storage options.
Afinety’s cloud platform runs on AWS, the most secure network available and includes the most certifications in the industry, including HIPAA and ISO 27001. The US Department of Defense as well as other governmental agencies use AWS cloud services due to the high level of security. In addition, AWS is favored by firms with financial institution clients due to its best in class security features.
Afinety’s record uptime enables lawyers to access their critical data at any time, all from a convenient, protected platform that’s configured to your legal practice’s needs. In addition, the Afinety Cloud Platform features unlimited support to help bolster ethics and security adherence in the cloud.
The cloud is becoming more reliable and protected for business use. As more organizations move their processes online, law firms should ask some key questions before choosing a cloud option. By verifying the cloud solution has the security, features and support you require, you’ll be able to streamline migration. For more information on what to look for in a law firm cloud, contact Afinety today.
One of the cloud’s biggest benefits is that it can save you money on overhead expenses. However, the cheapest cloud isn’t always the best option for your law firm.
While one cloud platform might cost less than others, patterns of use can drive up expenses. Applications require compute and storage resources to run effectively, and user demand can necessitate more of these services. Eventually, cost creep will cause you to lose the savings you gained, and you’ll end up paying more in the end.
Rather than focusing on the cheapest available option, use cloud governance and metrics programs to monitor usage patterns and their direct impact on your bills. This will eliminate any surprises from your services and ensure you’re using them effectively. Stay tuned with Afinety to learn more about your cloud options.
Law firms are increasingly looking to move to the cloud to reap its benefits and improve operations. While this technology has competitive advantages, legal practices must factor in protection capabilities. There are a few security considerations lawyers should think about when moving to the cloud.
Confidentiality is a major part of legal practices. This means that any client information must be protected according to compliance and security standards to prevent it being compromised in a breach. Encryption, intrusion detection, vulnerability scanning and two-factor authentication can help deter data loss.
Teaming up with a capable cloud provider that understands your industry will help implement the protection and features that your law firm needs. Afinety is well-versed in pain points and compliance needs within the law industry, ensuring your cloud environment will be configured to your team. Stay tuned for more information on the cloud with Afinety.
Cloud adoption was once hindered by security and service concerns, but with technology advancements, the cloud is becoming more viable for businesses. Now is the best time for your organization to migrate to the cloud to reap its benefits and keep up with the competition.
Vendors are helping to expand the use of the cloud by reducing risk and improving resiliency. Cloud vendors offer capabilities that surpass on-premises strategies, including strong security functions, lower cost investments and higher value, making great cases for businesses to go digital.
More business leaders are beginning to realize the benefits of cloud platforms. In fact, 90 percent of polled CIOs are planning to move to the cloud within five years. Stay tuned with Afinety to learn more about how the cloud can improve your operations.