Cloud security still a priority for law firm adoption

Why Cloud Security Should Be Priority For Law Offices

Legal practices are starting to relax their restrictions surrounding technology vendors and processes, including the cloud. More firms are transitioning their critical processes to the cloud to reap the benefits that the solution has to offer. Law firms have traditionally held back from upgrades in the past due to budget restrictions, system dependencies and the uncertainty of what the change might mean for their workflows. Cloud improvements have caught the attention of legal groups, but security remains a main priority for mainstream adoption.

Compliance And Governance Needs

The legal industry has a number of regulations that it must abide by in order to maintain compliance and governance standards. Benemen noted that the Legal Services Act, in particular, is essential to ensuring client confidentiality and secure data storage. Other principles deal with how users should access and manage sensitive records, including financial data and personally identifiable information. If an audit shows that rules aren’t being followed, or if information is compromised, law firms can be hit with heavy fines. They’ll also take major hits to their reputation and client relationships.

The cloud must maintain compliance and protect against breaches.The cloud must maintain compliance and protect against breaches.

Legal practices must be sure that their clients’ financial and personal data is backed up and stored appropriately with protections that can handle advancing cyberthreats. By pairing with a capable provider, law firms can build an environment that meets their needs while enforcing security across sensitive documents.

“Cloud protections have improved considerably for consumer and enterprise environments alike.”

Improvements in cloud security

Cloud protections have improved considerably for consumer and enterprise environments alike. InformationWeek contributor Andrew Froehlich noted that end-to-end encryption is being adopted extensively within cloud systems to boost security mechanisms while still providing a flexible architecture. Law firms should ensure that their cloud solution has encryption that protects data in transit and at rest to prevent breaches and maintain compliance. The cloud also enables legal practices to pick and choose the security tools they want, while ensuring that they integrate seamlessly. This eliminates vendor lock-in, allowing you to test and use the solutions that will be best for your organization.

Stringent service-level agreements are increasing security expectations and setting the bar for cloud providers. Thomson Reuters research noted that cloud environments are a more secure starting point than some in-house implementations. Law firms can take advantage of these protections to facilitate mobility requirements and virtualize workloads. Although security needs can be a barrier, advancing protections within the cloud and the benefits it offers can be major drivers for its adoption within the legal industry.

Jump on board

The cloud has long passed its buzzword phase to become a major asset to a variety of industries and use cases. While some law firms may still be hesitant to adopt a new technology, cloud security has advanced significantly in recent years to address enterprise concerns and maintain compliance standards. If you still haven’t started your cloud journey, now could be the best time to do so to reap advantages like mobility without sacrificing security. Team up with a cloud provider like Afinety that understands the intricacies of law firm requirements and how to configure a cloud solution using the finest security available.

Law firm's guide to cyber security white paper_Afinety

Deciding if the cloud is right for your legal practice

 

Cloud computing has advanced significantly over the years, but there are still some organizations that haven’t jumped on board with this technology. Budgets, compliance requirements and other business considerations can hold law firms back from adopting a cloud platform.

Benefits from the cloud speak for themselves – 80 percent of cloud adopters saw significant process improvements within six months of their transition to the cloud platform, and 82 percent reaped substantial cost savings, Law Technology Today contributor Jeff Chandler reported. By following these tips you can decide if the cloud is right for your legal practice:

1. Assess current systems

Adopting a new solution can be daunting, compared to sticking with a familiar system that’s been used over the years. However, these tried-and-true systems might actually be outdated and can create significant workflow bottlenecks. You must ask how staff members are utilizing available tools, and whether they’re providing value or hindering performance.

Law firms must assess their current systems to identify what functions would be replaced with cloud solutions. It will be important to consider where issues are stemming from. Lawyerist contributor Nicole Black suggested building a new cloud-based system for younger practices. Established ones might benefit more from upgrading traditional software for cloud-computing programs. This could help ease the transition without changing everything at once.

“Employees must be able to access critical information when they need it, from any location.”

2. Identify staff needs

Legal roles have evolved over the years to better serve clients and help provide the best outcome. Much of the software used to facilitate these new responsibilities has remained in the past, creating significant holes in functionality and performance. Lawyers no longer stay at a desk or laptop – they’re increasingly using mobile devices while at the courthouse and in the field.

Employees must be able to access critical information when they need it, from any location. This will help them quickly resolve issues or gain important insight for a case. Legal practices must be aware of these types of staff needs to determine if their current solutions are still beneficial. IT Law Group noted that cloud computing can provide the flexibility users require on an as-needed basis. Many providers sell services on-demand, enabling you to quickly scale and pay only for what you use.

3. Secure your data

Security has long been one of the biggest factors holding organizations back from cloud adoption. The law industry has specific regulations that it must abide by to protect client information and maintain compliance. Many providers have some security protocols in place, but they might not be able to fulfill the unique requirements for your legal practice.

Partnering with a service provider that focuses on the legal industry can provide you with the protection you require and the cloud environment that will be right for your firm. Afinety is experienced with configuring and maintaining cloud technology for legal practices. We provide 24/7/365 monitoring to identify any unusual activity and prevent issues before they cause damage. We also maintain 99.999 percent uptime, ensuring the highest level of accessibility possible, and go a step further by offering Multifactor Authentication to confirm users’ identities to safeguard your network. With a cloud solution, you’ll be able to backup and store data securely, preparing your organizations for any situation.

Cloud computing has already made a name for itself, and your legal practice can take advantage of this technology for substantial benefits. By following these tips, you can determine if the cloud is right for your law firm and what considerations to make as you decide on a solution.

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How law firms can take advantage of the cloud [Video]

Technology offers exciting opportunities for law firms and legal practices. The cloud in particular has a number of potential benefits to offer this industry. Law firms can leverage the cloud for a variety of tasks.

A centralized file repository will be the biggest advantage of the cloud. Attorneys go to court and even meet their clients in other locations. The cloud ensures that these professionals are able to access important documents anywhere at any time and can support disaster recovery efforts.

Cloud solutions also allow the firm to collect and analyze data about its practice and staff for better decision-making. With a cloud-based solution from Afinety, law firms can take advantage of the technology while ensuring they comply with industry regulations. Stay tuned for more on how the cloud can benefit your legal practice.

Protect Your Law Firm From Cyber-security Threats

How To Minimize Cyber Security Threats To Law Firms

If you’re concerned about cyber-security threats, Multi-Factor Authentication is the answer.

Multi-Factor Authentication is an extra layer of security that authorizes network access via the user’s handheld device or a special USB key.
• At $5 per user per month, this low cost solution works on any cloud network or for users that log into your network remotely.
• How does it work? After an easy setup, the user will get a message on their handheld device when attempting a login. Simply tap “Authorize” and “Confirm” for the login to complete.
• This extra layer of security can meet the requirements of your clients’ requests, including financial institutions.
• Multi-Factor Authentication is the easiest, most cost-effective way to complete your security solution.

Please contact us if you’d like a demo or are interested in more information

Not running your network in the cloud yet? Watch this short VIDEO on Cloud Security for law firms.

Best qualities of a cloud provider [Video]

If you’re just getting started on your cloud journey, it can be difficult to know where to begin. Teaming up with the right provider is essential to ensure that you have someone looking out for the best interests of your law firm or legal practice. There are a few key qualities that a cloud provider should have.

First, it’s important that the vendor has a proven service track record. A guaranteed 99.999 percent uptime is the best possible rate and ensures continuous access to critical systems. The vendor should also provide 24/7/365 monitoring capabilities and multifactor authentication to prevent unauthorized users from accessing sensitive information.

Your cloud vendor should also be very experienced in the technology as well as your industry. Cloud-based solutions from Afinety are built with legal practices in mind to support compliance standards and necessary functions. Stay tuned to learn more about how cloud solutions can benefit your law firm.

Cloud can reduce shadow IT costs [Video]

When an IT team drags their feet on approving software or tools, employees may move to other options that are more convenient or valuable. This is known as shadow IT, and it’s on the rise across companies. However, the cloud can reduce shadow IT occurrences and costs.

By providing a cloud environment that ensures that end users get the applications and services for their jobs, they will be less likely to seek out alternatives. Involve employees to determine what their needs are and try out potential cloud options. This will help define requirements and necessary functionality.

With a cloud-based solution from Afinety, law firms can provide their professionals with the tools they need to perform their jobs effectively. Flexibility from a hybrid environment will provide the accessibility employees want while maintaining security and compliance standards. Stay tuned for more on how the cloud can benefit your legal practice.

How the cloud can keep your company mobile [Video]

Welcome to Afinety, the premier IT and cloud services provider for law firms. If the lawyers in your organization are anything like the 94 percent who access online resources through their mobile devices while out of the office, you probably know how important a smartphone or tablet can be.

However, you may not have considered how the cloud can play into this. Cloud-based services enable a more decentralized version of your company’s data, allowing anyone at your firm with the proper authentication to securely access it wherever they are and however they want.

This is why it was so important for us to provide the Afinety Cloud Platform in a way that mobile users could access it. It’s a simple, effective and secure way to stay connected.

How reliable is cloud computing? [Video]

With IT downtime costing around $5,600 per minute, it’s no surprise that companies are focusing on reliability these days. A lot of business leaders think this means keeping IT services in-house, but what about the cloud?

Cloud-based hosting platforms are becoming increasingly popular, and for good reason. First off, cloud vendors simply have more resources at their disposal. Your company’s IT department may be well-stocked, but it probably doesn’t have the monitoring and security tools necessary to predict when a server is about to fail.

On top of that, at Afinety, we focus on cloud services and keeping your IT infrastructure up and running so your internal team doesn’t have to.

How reliable is cloud computing? [Video]

With IT downtime costing around $5,600 per minute, it’s no surprise that companies are focusing on reliability these days. A lot of business leaders think this means keeping IT services in-house, but what about the cloud?

Cloud-based hosting platforms are becoming increasingly popular, and for good reason. First off, cloud vendors simply have more resources at their disposal. Your company’s IT department may be well-stocked, but it probably doesn’t have the monitoring and security tools necessary to predict when a server is about to fail.

On top of that, at Afinety, we focus on cloud services and keeping your IT infrastructure up and running so your internal team doesn’t have to.

Is the cloud secure enough for your legal firm? [Video]

In this age of cyberattacks and data breaches, companies all over the world are struggling to ensure the safety of their private data. However, many organizations feel hesitant about the cloud‘s ability to protect this kind of information.

Considering the fact that a cloud deployment means IT administrators have to give up a little control, this can seem like a solid fear. But it couldn’t be further from the truth.

A recent report found that 15 percent of the money spent on the global cybersecurity market will be going right into the cloud. This technology is clearly well-protected, and when you work with an experienced company like Afinety, you can rest assured that your firm’s data will remain secure.